April 24, 2012

GOOCHLAND COUNTY SCHOOL BOARD
April 24, 2012
GOOCHLAND HIGH SCHOOL

MINUTES

CALL TO ORDER
Elizabeth A. Hardy, Chair reconvened the meeting at 7:09 p.m.

Present were:
Mr. Michael E. Payne
Mr. John L. Lumpkins, Jr.
Mr. W. Kevin Hazzard
Mr. John D. Wright
Mrs. Elizabeth A. Hardy
Dr. Linda A. Underwood, Superintendent

Also attending were:
Dr. Pete Gretz, Assistant Superintendent
Dr. Steve Geyer, Director of Elementary Education
Tom DeWeerd, Director of Secondary Education
Debra Beasley, Director of Special Education and Student Services
Ernie McLeod, Director of Finance and Operations
John Hendron, Supervisor of Instructional Technology
Tina McCay, Principal, Goochland Elementary School
Diane Bennett, School Board Clerk

The Media was represented by:
Ken Odor, The Goochland Gazette

MOMENT OF SILENCE

PLEDGE OF ALLEGIANCE

ADDITIONS/DELETIONS/CHANGES TO PROPOSED ANNOTATED AGENDA
A presentation by Elizabeth Nelson-Lyda, President of the Goochland Education Foundation, was added after Public Comment.

ADOPTION OF ANNOTATED AGENDA
On a motion by Mr. Wright, seconded by Mr. Hazzard, the Board voted 5-0 to adopt the amended annotated agenda as proposed.  All Ayes:  Payne, Hazzard, Hardy, Lumpkins, Wright.

PUBLIC COMMENT PERIOD
Maggie Walker Students, Tariq Hamzey and Sara Melvin, thanked the Board for the opportunity of attending Maggie Walker and presented the Board and Connie Foreman with gift bags.

INFORMATION ITEM:
GOOCHLAND EDUCATION FOUNDATION PRESENTATION
Elizabeth Nelson-Lyda presented information regarding the Goochland Education Foundation proposal that a debate and forensics program be added at Goochland High School.  The Board discussed the matter.

ACTION ITEMS: 
SPECIAL EDUCATION ANNUAL PLAN
The Special Education Annual Plan was presented. The yearly submission of this plan to the Virginia Department of Education is a requirement for the school division to receive its allocation of federal funds for Special Education. The Plan guides all aspects of the division’s Special Education services and procedures.

On a motion by Mr. Wright, seconded by Mr. Hazzard, the Board voted 5-0 to approve the Special Education Annual Plan as presented. Roll Call:  Payne-yes, Hazzard-yes, Hardy-yes, Lumpkins-yes, Wright-yes.

ACTIVITY FUNDS AUDIT
Each year, the schools’ activity funds are audited. The audit of the activity funds is separate from the audit of the county, of which schools are a component, which has been conducted by KPMG. We have used Stephen Wunsh for FY 10 and FY 11. The School Board may continue with Stephen Wunsh for another year or solicit quotes for audit services.  The Superintendent recommended continuing with Stephen Wunsh.

On a motion by Mr. Lumpkins, seconded by Mr. Wright, the Board voted 5-0 to accept the proposal of Stephen Wunsh as presented. Roll Call:  Payne-yes, Hazzard-yes, Hardy-yes, Lumpkins-yes, Wright-yes.

INFORMATION ITEMS:
STEM UPDATE
Mr. Adeeb Hamzey, Chair of the STEM Committee, provided an update to the Board regarding STEM.

ELEMENTARY GROUPING PROPOSAL
Dr. Steve Geyer presented information regarding elementary grouping.

COMMITTEES DISCUSSION
The Board discussed procedures for establishing ad hoc and other standing committees, recruiting for such committees and purposes.  The Board will have counsel review policies BCE and BCF.

TEXTBOOK FUND
The Board discussed the most effective framework for use of textbook funds from year to year.  The Superintendent recommended the Board work with the Board of Supervisors to establish a fund so money would accumulate for textbook adoptions.

COMPREHENSIVE PLAN
An update on the Comprehensive Plan process was provided.  Dr. Underwood and Beth Hardy will follow up with the chairs of the Finance and Budget and Academic Subcommittees regarding those sections of the Plan.  The Board will work toward finalizing the next steps toward the completion of the Comprehensive Plan. 

PROJECTED PER PUPIL EXPENDITURE
Ernie McLeod presented the projected per pupil expenditure.  When state funding is finalized, the per pupil expenditure for FY13 will be confirmed or revised as appropriate and reported to the Board.

SUBSTITUTE CALLING
The Board discussed the use of Aesop Software for substitute calling and leave tracking.  It will be brought back at the May 8, 2012 meeting.

BOARD MEMBER UPDATES
Mrs. Hardy received an email asking if she had seen the website schooldigger.com in which Goochland Schools were ranked 11th in the state.

Mr. Wright thinks it would be wise as a division to develop “did you know” type of information system.  It would be an opportunity for those outside the area as well as those within to find out statistically what they want in one place.  A constituent involved in economic development who is a residential realtor made the suggestion.  It would be a service to parents and the county at large as it tries to attract businesses.

Mr. Payne asked Tom DeWeerd to report on state SkillsUSA.  The team competed in the state competition in Hampton, Virginia and placed third.

CLOSED MEETING
The Chair reconvened to closed meeting at 9:45.

CERTIFICATION OF CLOSED MEETING
On a motion by Mr. Wright, seconded by Mr. Payne, the Board voted 5-0 to certify that only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board.  All Ayes:  Payne, Hazzard, Hardy, Lumpkins, Wright.

ACTION ITEM
On a motion by Mr. Lumpkins, seconded by Mr. Hazzard, the Board voted 2-3 to expel student no. 9-11 for one year.  The motion failed.  Roll Call:  Payne-no, Hazzard-yes, Hardy-no, Lumpkins-yes, Wright-no. 

ACTION ITEM
On a motion by Mr. Wright, seconded by Mr. Payne, the Board voted 3-2 to long-term suspend student no. 9-11 through April 4, 2013 with services to be provided through Project Return.  Roll Call:  Hazzard-no, Lumpkins-no, Wright-yes, Payne-yes, Hardy-yes.

ACTION ITEM
On a motion by Mr. Payne, seconded by Mr. Hazzard, the Board voted 5-0 to long-term suspend student no. 10-11 through April 4, 2013 with services to be provided through Project Return.  Roll Call:  Hazzard-yes, Lumpkins-yes, Wright-yes, Payne-yes, Hardy-yes.

ACTION ITEM
On a motion by Mr. Payne, seconded by Mr. Hazzard, the Board voted 5-0 to long-term suspend student no. 11-11 through April 4, 2013 with services to be provided through Project Return.  Roll Call:  Hazzard-yes, Lumpkins-yes, Wright-yes, Payne-yes, Hardy-yes.

ADJOURNMENT
The meeting was adjourned by the Chair.