January 4, 2011

GOOCHLAND COUNTY SCHOOL BOARD
SPECIAL MEETING
JANUARY 4, 2011
GOOCHLAND HIGH SCHOOL

MINUTES

CALL TO ORDER
Maxwell G. Cisne called the meeting to order at 6:38 p.m.

Present were:
Mr. Ivan O. Mattox, Sr.
Mr. Maxwell G. Cisne
Mr. James L. Haskell
Mr. Raymond A. Miller
Mr. Andrew A. Meng, III
Dr. Linda A. Underwood, Superintendent

Also attending were:
Peter M. Gretz, Assistant Superintendent
Thomas DeWeerd, Director of Secondary Education
Ernie McLeod, Director of Finance and Operations
Connie Foreman, Enrichment and Interim Elementary Instruction Specialist
Lisa Landrum, Supervisor of Nutrition
Betty Thurston, Supervisor of Transportation
Sonny Turner, Supervisor of Maintenance
Diane Bennett, School Board Clerk

The Media was represented by:
Ken Odor, The Goochland Gazette

MOMENT OF SILENCE

PLEDGE OF ALLEGIANCE

ADDITIONS/DELETIONS/CHANGES TO AGENDA
Dr. Underwood presented additions/deletions/changes to agenda.

ANNOUNCEMENTS/REMINDERS

A. Regular Meeting-Tuesday, January 11, 2011 at 7:00 p.m. at GHS
B. Special Meeting-Tuesday, January 18, 2011 at 6:30 p.m. at GHS
C. Regular Workshop-Tuesday, January 25, 2011 at 6:30 p.m. in the Annex Building Conference Room
D. Board of Supervisors Meeting, February 1, 2011 at 7:00 p.m. for the presentation of the School Board budget

ANNUAL SCHOOL BOARD ORGANIZATIONAL MEETING
ELECTION OF CHAIRMAN
Dr. Underwood called for nominations for Chairman.  Mr. Haskell made a motion, which was seconded by Mr. Meng, to elect Mr. Mattox as Chairman of the Goochland County School Board for CY 2011.  The motion was approved unanimously.

ELECTION OF VICE-CHAIRMAN
Mr. Mattox called for nominations for Vice-Chairman.  Mr. Meng made a motion, which was seconded by Mr. Cisne, to elect Mr. Haskell Vice-Chairman of the Goochland County School Board for CY 2011.  The motion was approved unanimously.

APPOINTMENT OF THE CLERK
Mr. Haskell made a motion, which was seconded by Mr. Cisne, to appoint Diane Bennett as Clerk of the Goochland County School Board for CY 2011.  The motion was approved unanimously.

APPROVAL OF SUPERINTENDENT’S DESIGNEE
Mr. Meng made a motion, which was seconded by Mr. Miller, to accept the Superintendent’s recommendation that in her absence or inability, Peter M. Gretz, Thomas DeWeerd, and Ernest McLeod be approved as her designees to attend meetings of the School Board and be authorized to sign reports, requisitions, and other official correspondence for the period January 1, 2011 through December 31, 2011.  The motion was approved unanimously.

APPROVAL OF THE SCHEDULE FOR REGULAR MEETING
Mr. Cisne made a motion, which was seconded by Mr. Haskell, to accept the Superintendent’s proposed schedule for Board meetings based on Regular Business meetings being held on the second Tuesday of each month in the auditorium of Goochland High School and Workshops being held on the fourth Tuesday of each month in the Courthouse Annex Conference room. The motion was approved unanimously.

SELECTION OF REPRESENTATIVE TO THE MAGGIE WALKER GOVERNOR’S SCHOOL BOARD
Mr. Miller made a motion, which was seconded by Mr. Haskell, to appoint Mr. Mattox as the Maggie Walker Governor’s School Board Representative for CY 2011.  The motion was approved unanimously.

SELECTION OF REPRESENTATIVE TO THE BLUE RIDGE VIRTUAL GOVERNOR’S SCHOOL BOARD
Mr. Haskell made the motion, which was seconded by Mr. Cisne, to appoint Mr. Miller as the Blue Ridge Virtual Governor’s School Board Representative for CY 2011.  The motion was approved unanimously.

CODE OF ETHICS
Mr. Cisne made a motion, which was seconded by Mr. Haskell, for each of the Goochland School Board members to sign the Virginia School Board Association (VSBA) Code of Ethics.  The motion was approved unanimously.

FIRST PUBLIC COMMENT PERIOD
None.

PUBLIC HEARING ON THE CIP
Dr. Underwood gave an update on the recommended CIP before the public hearing.  The Board of Supervisors approved the use of a portion of the unexpended funds from the multipurpose room projects in the amount of $130,000 to be used immediately in the replacement of the boiler, additional restrooms, and a covered walkway at the Specialty Center.  Dr. Underwood recommended that change in the CIP.

At the request of Mr. Mattox, Dr. Underwood gave an overview of the Facilities Committee.

There were no comments from the public.

CONSENT ITEMS
PERSONNEL ACTIONS
MINUTES
BILLS/PAYROLL

The following Personnel Action item was presented for approval:

Appointment:

Carolyn Trongone, GES, Secretary/Bookkeeper

Supplemental Appointment:

David Bobosky, Assistant Girls Basketball

Resignation:

Allison Brook, GHS, Biology

Mr. Cisne made a motion, which was seconded by Mr. Meng, to approve the Consent Items as presented.  The motion was approved unanimously.

ACTION ITEMS:
APPROVAL OF CIP
Dr. Underwood presented the CIP for approval.

Mr. Haskell made a motion, which was seconded by Mr. Cisne, to approve the CIP as presented.  The motion was approved unanimously.

INFORMATION ITEMS
FY 2011-2012 SUPERINTENDENT’S PROPOSED BUDGET
Dr. Underwood and staff presented the Superintendent’s Proposed FY 2011-2012 budget.  The total operating budget is $23,338,585 in addition to $1,014,265 in the Cafeteria budget, and $1,051,238 in the Grants fund.  This budget is $385,040 more than the FY 2010-2011 budget.  Dr. Underwood stated the proposed budget is on the website for citizen review.  The proposed FY 2011-2012 budget must be approved on January 25, 2011 and will be formally presented to the Board of Supervisors on February 1, 2011.

OLD BUSINESS
None.

NEW BUSINESS
None.

SECOND PUBLIC COMMENT PERIOD

• John Wright wanted to advocate that there be some addressing of the results of the schools’ portion of the audit publicly so the public will know how things turned out.  He stated that the $693,000 that had been referenced earlier came from the schools’ prorated portion of the expected loss in the assessments.  Mr. Haskell mentioned asking for a department comparison for budget reductions for the share schools had borne versus some other departments.  Mr. Wright feels that is opening Pandora’s box, in that the schools may find that they are not in line with the other departments.  Mr. Wright suggested the school board find the information by going to another source rather than asking the county for it.

• Mr. Meng stated the audit presentation will be on the agenda soon.

• Jo D. Hosken said a flat budget was a good thing and that if the school board approved a flat budget, they would have public support behind them and would have parent support.

CLOSED MEETING
None.

ADJOURNMENT
The meeting was adjourned by the Chairman.