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PublishingGuide

Publishing Online in Goochland County Schools

Introduction

First, be sure to visit and read our Blogging Style Guide. Some of the tips about writing and linking for your blog apply equally well to other webpages.

All publishing students and staff do on our web servers (from Moodle, to the blog, to our main website, www.glnd.k12.va.us) is covered by board policy IIBEA. This document does not replace this policy, but specifically offers guidance for educators and students about publishing on the web and staying within the guidelines of our acceptable use policy (AUP). Consider the suggestions here as good "rules of thumb."

Connecting

In the Finder, connect to the server when you're on the Goochland network by going to Go > Connect to Server.

The URL for the server is: www.glnd.k12.va.us

Authenticate with your e-mail username and password.

Drag all content you want on your public website to the Sites folder on the server. 'Please distinguish between your local Sites folder and the one on the server.' They are not the same.

Suggestions

1. More often than not, there are two types of data that you may be copying to your home Sites folder on our web server: large multimedia and iWeb sites. Please be cognizant of the size of the data you are publishing. Ensure that you have reduced the multimedia files in size or length to reasonable sizes. Types of multimedia include: PDF, Quicktime, and files compressed that end in .zip. I'm not going to provide hard numbers to follow, but use your judgement. When you're not sure, please ask! Consuming disk space (and consequently bandwidth) with large files when smaller alternatives are available is a violation of the AUP.

2. Under no circumstances can you publish works protected by copyright on our server. This is a serious violation of multiple school board policies. This includes music from commercial sources used in multimedia projects, textbook or vendor resources (worksheets, etc.), and photographs not in the public domain. If you or students have used media that uses Creative Commons, that's fine, but one aspect of all the licenses is attribution. Anyone using this media must link back to the original source of the media somewhere in their projects.

3. The server space we provide is only for serving content over the Web. Please do not use it as a backup space.

4. The web address for your Sites folder is in the following format:

http://www.glnd.k12.va.us/~shortname/

Your "shortname" is typically your first initial, last name, without spaces. Mine would be jhendron.

So, let's say you export from iWeb a folder by choosing the option "Export Site to Folder." Let's assume your site is called "Webquests." By copying the entire folder to your Sites folder on the server, the URL would then be:

http://www.glnd.k12.va.us/~jhendron/Webquests/

Because remembering capital letters is tedious when typing-in a URL, get in the habit of using all lowercase. (I would rename the folder webquests instead of Webquests.) The trailing slash mark points to the entire folder. Inside, iWeb likely has created an HTML file called "index.html." The server automatically looks for this as your homepage in that folder. If instead you had just copied a folder of files to the Sites folder without an index.html, you then have to list the full filename, i.e., webpage.html or whatever it is.

Files and folders you put on the the web cannot have spaces in the names. Let's say I have a folder called movies, and inside are 5 Quicktime files. Here's an example of what the URL would look like:

http://www.glnd.k12.va.us/~jhendron/movies/podcast_video1.m4v

I wanted space, which isn't allowed, so I used an underscore character. That's legal. And the last tip: when files are referenced, like the video file above, you must include the filename extension. Examples include:

  • .doc for Word files
  • .mov, .m4v for Quicktime movies
  • .mp3, .m4a for audio files
  • .pdf for PDF documents
  • .zip for compressed archives of files
  • .html for webpages
  • .txt for text documents

Any other kind of file you have that you want to publish needs to be zipped. You can not directly link to PowerPoint files, Inspiration templates, Keynote presentations, etc.

To create a Zip archive, select one or more files in the Finder, and choose File > Create Archive... or File > Compress... The first option is what you'll see under Mac OS X 10.4 (Tiger) and the second is what you'll see under Mac OS X 10.5 (Leopard).

Remember, if you have questions about publishing to the Web, contact John Hendron, Goochland's webmaster.

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Page last modified on February 11, 2009, at 10:13 AM